𝗖𝗛𝗨𝗥𝗖𝗛 𝗔𝗗𝗠𝗜𝗡𝗜𝗦𝗧𝗥𝗔𝗧𝗢𝗥

𝗣𝗮𝗿𝘁 𝗧𝗶𝗺𝗲 𝟯𝟬 𝗵𝗼𝘂𝗿𝘀 𝗽𝗲𝗿 𝘄𝗲𝗲𝗸

𝗪𝗲 𝗮𝗿𝗲 𝘀𝗲𝗲𝗸𝗶𝗻𝗴 𝗮𝗻 𝗶𝗻𝗱𝗶𝘃𝗶𝗱𝘂𝗮𝗹 𝘄𝗶𝘁𝗵 𝗮 𝗵𝗲𝗮𝗿𝘁 𝗳𝗼𝗿 𝗚𝗼𝗱 𝘄𝗵𝗼 𝗶𝘀 𝗰𝗮𝗹𝗹𝗲𝗱 𝘁𝗼 𝘀𝗲𝗿𝘃𝗲 𝘁𝗵𝗲 𝗟𝗼𝗿𝗱 𝗵𝗲𝗹𝗽𝗶𝗻𝗴 𝗴𝘂𝗶𝗱𝗲 𝗮 𝗴𝗿𝗼𝘄𝗶𝗻𝗴 𝗰𝗵𝘂𝗿𝗰𝗵 𝗶𝗻𝘁𝗼 𝘁𝗵𝗲 𝗳𝘂𝘁𝘂𝗿𝗲.

𝟭. 𝗙𝗶𝗻𝗮𝗻𝗰𝗲𝘀

a. Help create church budget and monitor usage. Suggest needed additions to accounting system.

b. Monitor bank accounts. Make online transfers between accounts.

c. Payroll – check payroll figures, create ACH online, monitor IRS payments and IRS quarterly reporting.

d. Train & direct Bookkeeper, and substitutes when away (cut checks, process payroll, etc.)

e. Attend monthly Finance Committee and Church Council meetings as well as Endowment Committees and Extravagant Generosity Team meetings as necessary.

𝟮. 𝗙𝗮𝗰𝗶𝗹𝗶𝘁𝗶𝗲𝘀

a. Schedule usage of buildings and rooms.

b. Quote fees, show rooms and fill out necessary paperwork for potential users.

c. Anticipate and arrange for the needs of upcoming events (equipment, furniture, personnel, food....)

d. Arrange for set up and cleaning of rooms after use.

e. Train and oversee Maintenance Director.

f. Schedule repairs and obtain bids as required by Trustees.

g. Open buildings and respond to emergencies in conjunction with Maintenance Director and Trustees (i.e.: check buildings due to power outage; turn off urinal; stop lift or fire alarm; etc.)

h. General security in being aware of who is on campus and ensuring buildings are locked in the evening.

i. Chain across and reopen Esther entrance daily during school year.

j. Attend Trustee monthly meetings. Communicate with Trustees on urgent and necessary day to day needs between monthly meetings.

𝟯. 𝗣𝗮𝘀𝘁𝗼𝗿’𝘀 𝗔𝗱𝗺𝗶𝗻𝗶𝘀𝘁𝗿𝗮𝘁𝗶𝘃𝗲 𝗔𝘀𝘀𝗶𝘀𝘁𝗮𝗻𝘁

a. Produce emails, letters, publications for communicating inside and outside the church.

b. Scheduling meetings and events.

𝟰. 𝗦𝗲𝗿𝘃𝗶𝗰𝗲𝘀

a. Schedule and update “worship elements” including announcements, “Share the Joy” and liturgies. Coordinate this with the Pastor.

b. Assist families in planning funerals/ memorials. Assist the Pastor with logistics and bulletins.

c. Coordinate personnel/volunteers for wedding and funeral/memorial services and receptions

d. Collect fees for weddings, funerals/memorials and other special services. Allocate these funds for personnel assisting in these events.

𝟱. 𝗢𝗳𝗳𝗶𝗰𝗲 𝗢𝗽𝗲𝗿𝗮𝘁𝗶𝗼𝗻𝘀

a. Delegate Church Office workflow and accountability.

b. Process updates to Church Windows database. Monitor and control access.

c. Create reports as needed for committees, conference, etc.

d. Plan for mailings.

e. Create forms.

f. Train and oversee Church Secretary, and office volunteers.

g. Purchase from Sam’s, etc., biweekly or as needed for supplies. Delegate when possible.

𝟲. 𝗖𝗼𝗺𝗺𝘂𝗻𝗶𝗰𝗮𝘁𝗶𝗼𝗻𝘀

a. Finalize, print and email bulletins as necessitated by Church Secretary’s schedule.

b. Announcements for Sunday.

c. Weekly E-news.

d. Maintain church calendar and facility usage calendar.

𝗦𝗸𝗶𝗹𝗹𝘀 𝗮𝗻𝗱 𝗘𝗱𝘂𝗰𝗮𝘁𝗶𝗼𝗻:

Required:

- Heart and Call to serve the Lord Jesus in a Office Setting

- High School Diploma or GED

- Experience in office administration or church settings may be accepted in lieu of formal education in smaller churches.

- Excellent Communication Skills

- A call to servant leadership

Preferred:

- Associate’s or Bachelor’s Degree in:

- Business Administration

- Church Administration

- Nonprofit Management

- Accounting or Finance

- Theology or Ministry (especially in larger or multi-staff churches)

Bonus Certifications:

- Bookkeeping or Accounting certifications

- Training in Church Management Software (e.g., Planning

Center, Realm, Church Windows)